Federal Project Experience

Modified on Thu, 15 Aug at 9:33 PM

Use these instructions to add federal projects to Company Assets in Symphony:

 

1. Go to Projects 

  1. Navigate to My Company and select the Projects/Past Performance tab. 
  2. Click the +New Project Experience button to add projects to the company assets before starting a proposal.
     

2. Start the Project Reference

When starting a project reference, users must provide the required data. New Projects are entered by filling in the fields and following the steps relating to the Project References, Documents, and Details


  • The first three options are not Federal Contract Types. They are Commercial and Other Types.
  • The remaining Contract Types are US Federal Government Types and may change as required by a solicitation (See Figure 1). (See Using the Solicitation Preference Feature)


Contract Types in Projects/Past Performance Screen

Figure 1. Federal Contract Types


For the Department and Agency name, we get our data directly from FPDS. 

  • If the agency needed is not listed, submit a copy of the FPDS report to the Symphony Help Desk.
  • We need documentation showing the Contracting Office Agency ID and Funding Agency ID from the Purchaser Information section to add the agency (See Figure 2).

Sample Purchaser Information from an FPDS report

Figure 2. FPDS Data required to add an Agency to Symphony


  • If an FPDS report does not exist, use a Commercial Project Type to enter the name of the customer or agency that does not report to FPDS. 
       
  • If an FPDS does exist, contact us with the FPDS code from the contract and the contract number so that we can add the eligible Federal Agency. 

3. Upload Project Documents

Symphony will allow users to attach as many files as needed to support their claims (See Figure 3), but the size limitation of 20MB (Alliant 3 allows 100MB) will prevent users from uploading too large of a file (See Frequently Asked Questions).


Document Upload Area in Projects/Past Performance Screen

Figure 3. Project Document screen


Before uploading, use descriptive file names that explain what information is contained in the documents that support the claims. Uploaded files should have annotations (“tags”) to help guide evaluators to the qualifying criteria and additional solicitation-specific claims (See Symphony Tagging)The only recommended tags are listed below (See Table 1). All "tags" are at users discretion. They are not required.

 

COSTS
 Other Direct or Indirect Costs
CR 
 Cost Reimbursement
FTE
 Full-Time Equivalents
LOCATIONS 
 Number of locations
NAICS
 NAICS
OCONUS 
 Outside of the Continental United States
POP 
 Period of Performance
PSC
 Product and Service Code (PSC)
TCV 
 Total Contract Value
TEAMING 
 Subcontractor/Teaming

Table 1. 


  • Use the File Reference field to direct the evaluators to the relevant project document.
  • Use simple “tags” to make this process easier for the evaluators.
  • Users cannot rename or tag files in Symphony. 

4. Complete the Project Details


When adding Projects to My Company, all the project details entered will be considered against the scorecard once the project is added to a proposal and additional Performance Factors are claimed. 

  • Some project details are optional but may be required in future solicitations. 
  • If a question is not solicitation-related, it is not a requirement and is not scored. 
    Users can choose to ignore them. 
  • The solicitation should always be used as the source of truth. 


5. Review and Complete

Review the project's general information and documentation. Save and Complete to add the project.

  • A table will display the added Projects/Past Performance and the ability to view, edit, or delete them from company assets. Use the Project title as a link to review the general information and documentation. 


6. Next Steps

  1. Return to the Dashboard and go to the Solicitations tab to add Projects/Past Performance to a submission. 
  2. Performance Factors will be available for additional scoring elements (See Figure 4)


Additional Project Questions are found in the Submission

Figure 4. Projects have more questions in the proposal. See Navigating Open Market Solicitations.


Need help? Contact us  


Users should be aware that the information on this website may not reflect the official positions of the Federal Government. The views and opinions expressed by agents of Apex Logic, Inc. are those of its employees and do not necessarily reflect those of the Federal Government or any of its officials. Guidelines and requirements provided by the Federal Government in the form of solicitations, amendments, modifications, or any other communications supersede any information provided by Apex Logic, Inc. If you have questions about this disclaimer, please contact us.


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