Viewing ASTRO Responses & Reporting Awards

Modified on Tue, 5 Nov at 9:57 PM

This overview explains how to monitor responses and report awards in Symphony for ASTRO. The required URL for ASTRO ordering activities is https://astro.app.cloud.gov/.

Use Response Monitoring

Look for orders Released-Pending Proposals on the Orders tab of the Dashboard.
Click the order link.
A Point of Contact (POC) for the order can select the Response Monitoring tab.

View Organizations submitted proposals.
1. Follow the link to the Documents tab.
2. View Contract Holder's proposals from the Selection Documents folder.
View "No Bid" Organizations

Report an Award

1. Prepare to Report an Award

Select the order in Evaluation status from the Orders tab of the Symphony Dashboard.
Select the Report Award tab. The Award Decision is viewable.
- The Award option is not included in Market Research/an RFI.

2. Select Awardee(s)

Review the Title, Contracting Officer (CO), and select the Awardee(s) with the checkbox (see Figure 1).
- Contracting Officers can even award an offeror who submitted a proposal outside the system when the information is provided in Symphony.
Choose the preferred option for the notification.
- Upon award approval, Symphony can automatically send emails to successful or unsuccessful offerors.

3. Provide Award Details

When an Awardee is selected, provide the required award details (see Figure 2).
Save the decision data for the Awardee(s).

Figure 1. The Award Decision allows one or multiple awardees

Figure 2. Award details

In ASTRO, the Specialized LCATs (Labor Categories) Utilized requires a response (see Figure 2).

When Yes is selected, the CO must provide the reason LCATs on the ASTRO contract were not sufficient.
LCATs is optional when included in other contract vehicles.

Feedback for the ASTRO CO on the ASTRO ordering experience (Ease of Use, Quality of Proposals, Behavior of Contractors, etc.) can also be provided.

4. Save Awardee

After saving the awardee, the Option periods section calculates the Total Contract Value and users should enter the base+options (see Figure 3). Award Documents can also be uploaded.

Figure 3. Ensure the Option Periods add up to the Total Contract Value before Submitting the Award.

5. Submit Award

When the CO elects to Submit an Award for release, the order's status will change from Selection Made to Award Approved. The Awards tab will then be available and is a read-only screen.

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